There has been a fundamental shift in the way we share and work with information. Traditionally people printed information first and then disseminated it: via mail, fax or by hand at meetings. Now people tend to disseminate the information electronically, and individuals print their own copies. This means there are fewer large printing and copying sessions and more small printing sessions. In addition, it is as economical to print small numbers of originals as it is to make copies of a single original. While people aren't eschewing copying, they often choose printing over copying as a quick way to produce several copies of a document.
What does this mean to you? As employees in your organisation begin to change their print, copy and fax behaviors, their needs will change. The hardware infrastructure you built to support old habits may not properly address these new behaviors. If your printers can't support regular, small print runs, and you have a huge copier that no one is using, you may be spending too much on copier maintenance and overtaxing your printers. In short, if your print, copy and fax resources aren't allocated properly to meet user demand, chances are you aren't getting the most bang for your buck and could very well be passing up opportunities for cost savings and efficiency improvements.
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